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Submissions: Guidelines for Article Supplements
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Feb 14, 2007 - 11:49:35 AM

Academic Leadership seeks to enhance the interactive educational experience for readers. In accordance with that mission, we encourage authors to create supplementary files (e.g., definitions, tables, figures, audio clips, video clips, simulations, data that can be analyzed by the reader) that readers can access via hyperlinks in the article proper. We will post these files along with the article on our own server, thus making them available to future readers through our archive. Please observe the following guidelines for supplementary materials.

Acceptable supplements

§ Existing Web pages are not considered supplementary files. If you make reference to a person, group, organization, project, product, or the like and wish to link to an associated Web page, simply provide the URL; we will insert the hyperlink for you.

§ Not all manuscripts require supplementary files. If the information in question could be integrated easily into the article proper, or if it is vital to the point being made, provide it in the main manuscript. If the information is too extensive to provide in the article proper or would distract the reader from more important points, create a supplementary file. Extended definitions for new terms, sample training documents and surveys, graphs and charts that provide study results, image maps, screen shots of computer programs in operation, audio and video clips—all of these items would be appropriate for supplementary files.

File formats

§ If you want to link definitions, exhibits, tables, or the like to your article, submit the material in a Word document or HTML file. Put each item in its own file.

§ Images, including screen shots of a Web site, should be submitted as separate GIF or JPEG files. Use a photo editor (e.g., Adobe Photoshop, Corel Photo House, or Photo Suite) to save images in one of those formats.

§ For each file type, name the individual documents in the order in which the corresponding links will appear in the text (e.g., definition_1.doc, definition_2.doc; figure_1.gif, figure_2.gif). Send these files by e-mail when you submit the original article.

§ If you want to link audio or video clips to your article, we will make them available for download. Submit these files to Kathy Dale (kdale@fhsu.edu) as e-mail attachments. If the files are too big to attach, we will send you FTP instructions.

Article locations for links

§ Within the main text of your article, indicate where the hyperlinks to supplementary files should appear. Use brackets and provide full, descriptive titles for each link (e.g., [insert link to Definition 1. Virtual University ], [insert link to Figure 1. Breakdown of Student Demographics in Online Courses, 2000-2003], [insert link to Exhibit 3. Course Syllabus for Communications 201]).

§ During the revision process, the editor may decide to convert information within the body of your article to a linked supplementary file. Conversely, if a linked file (e.g., a table) is essential to understanding the text, the editor may decide to insert it in the body of the article.

Titles, labels, and font size/style

§ Use sentence-style capitalization for the titles of supplementary files. Capitalize only the first word, any proper nouns, and the first word of the subtitle (if present). Example: "Figure 1. Internet use by middle school students."

§ For graphs with horizontal and vertical axes, be sure that each axis has a caption that clearly indicates the item of measurement. For example, in a graph that correlates student performance with different types of course delivery, you might use a vertical axis caption such as "Average final grade" (with number measurements indicated along the line) and horizontal axis captions such as "Classroom lecture mode," "Lecture with online discussion," and "Online course mode."

§ If you submit multiple graphic files, be sure that the font style is consistent among all files. The standard font of all Academic Leadership  articles is 12-point Times New Roman. Please use this font in your graphic files if possible.

§ If a text-based file is a Word document, use Times New Roman font style and 12-point size. We

Reference citations within a supplementary file

§ If you cite a source within a linked supplementary file, please list the source in a References section at the end of the file (see our style sheet for formatting guidance). Citations for material on a linked page need to be provided only in the References section on that page. They do not need to be provided in the References section of the main article—unless, of course, the same sources are cited in the main article text as well.

Posting a previously published manuscript on the Academic Leadership server

§ Some print publications are never reproduced on the Web, while others are available online for only a short time. If a critical source in your article falls into one of these categories, we may be able to post an electronic version of it on the Academic Leadership server. This version would include a bibliographic citation, a link to the publisher, and the following statement: "This article is reproduced here with permission of the copyright holder." To proceed with this action, you must obtain written permission from the author(s) and publisher of the source in question. This is an option, not a requirement; we do not insist that authors provide electronic access to every source cited.